We've all been there. We present in situations where we need to do our best work. And all of a sudden, there’s a technology glitch.
We can avoid many of these situations. Yes, there will be moments when it's beyond your control when a critical piece of technology dies on the spot. However, there are a number of precautions you can take to increase your chances of presentation success.
Get all of this “stuff” out of the way so you can focus all of your effort on the delivery.
At least three weeks prior to a presentation...
Touch base with the organization's contact person or your own team to verify AV/equipment requirements, including any necessary screens, projectors, adapters, USB or HDMI cables, microphones, etc.
Iron out space details as well. Do you need a podium? A flip chart? Lighting?
If you're bringing your own adapters or cables, make sure they're working! And always have plan B ready to go.
Ensure all equipment is 100 percent charged - including laptop computers, camcorders, your own clicker (with a back-up battery), etc.
Practice using the technology, even if you're an expert who has put it together several times before.
Upload the presentation deck to your laptop in case you won't have Internet access at the venue. And also put a copy on a flash drive. Now your backup has a backup. Phew. Sleep well.
Consult your checklist to make sure you've packed everything you need for this presentation, including all the back-up technology.
Arrive at least 45 minutes prior to the start of the presentation to set up and ensure the technology is working properly. You should now be good to go.
Getting the technology to work right is only the first key step towards a successful presentation.
Now it’s time for you to nail it.